Faculty adoption resources

Barnes & Noble’s Adoption and Insights Portal (AIP)

The AIP enables faculty and college staff to easily manage and submit textbook/course materials adoptions each semester. 

 
 

 

AIP offers the following options for adoption:

  • Re-adopt from past course adoptions
  • Search for materials using easy-to-navigate databases
  • Discover affordable alternatives to traditional course materials, such as Open Educational Resources (OER)
  • Indicate that materials will not be used for a course

OER Adoption through AIP:

All required course materials, including OER materials should be adopted through AIP. Faculty using OER materials should add a message when     
submitting their adoptions on how these resources may be accessed. Once the adoption is processed, the listing on the UAF Bookstore website will indicate "This material is considered an Open Educational Resource (OER) and may be available digitally for free. Please contact your instructor for more details."

Courses Not Requiring Materials:

Please keep in mind every course needs an adoption, even if you are not requiring any materials. Simply select the option that indicates, "I am not using any materials for this class", and submit your adoption. 

AIP indicates the book format- such as paperback, hardcover, loose-leaf, ebook, electronic product, or access card, see AIP User Guide. 

  • Ebooks (submitted by themselves) and electronic products (digital access codes/courseware) will be delivered to students via Canvas.
    • Faculty will need to add the “BNC First Day Course Materials” link to the course in Canvas for students to have access to the materials, see Faculty Guide below. 
    • Students will not have access to ebooks or courseware until the first day of class
    • Students who opt out may continue to have access to materials until after the opt-out window closes, after which they will lose their access, and must purchase an access code to regain access.
  • When selecting physical materials, the ISBN for the paperback or hardcover version should be submitted.

When submitting course materials, please pay close attention to the flag indicators:

  • Green Flags indicate the selected title is an older edition. A newer edition may be available and can be viewed by expanding the title details.
  • Red Flags signify the selected title is out of print.

Both flagged titles may be difficult to source. While the Bookstore will make every effort to obtain copies, availability may be limited. If a book is marked with either flag, it is recommended to consider a newer edition or an alternate title.

The older the edition or longer the title has been out of print, the harder it is to source for both the Bookstore and students, as fewer sellers retain this inventory.

If the Bookstore cannot secure copies, students will not receive the title as part of their course materials bundle.  

 

 

Access to AIP:

Faculty of record will automatically have access to their course sections by logging in with their UAF credentials (SSO). It may take 3 days to reflect approved course changes.

You must request access if you:

  • Are enrolled in a course at UAF. Your UAF credentials will identify you as a student instead of a faculty member.
  • Are college staff adopting or overseeing adoptions for your college.
  • Are a chair or department head overseeing adoptions for your department.
  • Encounter a white page when logging into the AIP, displaying the message "Your course material(s) is not available for selection at this time, please check back later.” 

Email UAF Bookstore at sm8514@bncollege.com to request access.

Adoption deadlines:

Adoptions should be submitted by the following deadlines to ensure students have access to course materials needed at the start of the semester. Timely adoptions also keep UAF compliant with the HEOA textbook cost transparency provision.

  • Fall: March 31
  • Spring: October 15
  • Summer: February 28
  • Faculty assigned to teach a course will receive automated emails via AIP approximately 4-8 weeks prior to the adoption deadline.
  • Automated reminders will continue until the adoption is submitted or the deadline has passed.
    • Note: Admin support staff will not receive these messages but may submit adoptions on behalf of faculty. Requests for admin access should be directed to the UAF Bookstore.
  • After the deadline, the UAF Bookstore will send faculty regular reminder emails for any courses still missing adoptions.
  • The UAF Bookstore will also provide monthly reports to the Provost. These will be shared with Deans and Chairs, to support the submission of outstanding adoptions.

 

Late adoption process:

While late adoptions and changes may occasionally be necessary, submitting them as early as possible is encouraged to ensure materials are available by the start of the semester. Adoptions may be submitted through AIP up to a month before the semester begins.

AIP will be unavailable one month prior to the start of the term. Any new adoptions or changes should be made by sending an email to the UAF Bookstore at sm8514@bncollege.com including the following information:

  • Course Information: Department
    • Course
    • Section
  • Course Material Selection(s):
    • ISBN
    • Author
    • Title
    • Publisher
    • Edition
  • OR a send a copy of the course syllabus

The Bookstore strongly recommends faculty select digital materials when submitting adoptions within a few weeks from the semester start. 

Digital materials can typically be delivery through Canvas within 48-72 hours, giving students fast and reliable access.

Physical materials may take two weeks or more to ship to 91Ƶ. If not ordered in advance,   students may not receive their materials before classes begin. 

 

If a course is missing an adoption and a student provides a syllabus listing required materials, the Bookstore will enter those materials to the course. 

Note: Digital formats will be used when possible to ensure quicker access for students.

The Bookstore will also notify the faculty that the link to access digital materials will need to be added to the course in Canvas. 

 

Additional AIP resources:

 

The UAF Bookstore Bundle offers students the option to rent all required textbooks, lab manuals, access codes, digital materials and electronic books for a flat fee of $20 per credit hour. This fee covers all required materials for all eligible classes the student is registered in, eliminating the need to purchase materials individually, with estimated student savings of between 35-50% each semester. Through this program course materials will be made available to students in time for the first day of class, ensuring they are prepared for learning and positioned for academic success immediately.

This charge is automatically applied to the student account upon registering for classes. Students that prefer not to participate will have the option to opt-out of the program and continue to purchase their course materials on their own.  

More information about the UAF Bookstore Bundle

UAF provides accessible textbook assistance to individuals with disabilities. Students who experience a disability(ies) or meet the criteria outlined in the Americans with Disabilities Act (ADA) are encouraged to register with UAF Disability Services. The UAF Bookstore will collaborate with Disability Services, instructors, and textbook publishers to ensure that students receive accessible materials. The registration form and more information on the accommodation process is available by visiting the Disability Services website

For additional details, please reach out to Disability Services directly via email at uaf-disability-services@alaska.edu or by calling 907-474-5655.

 

Contact:

Please contact the UAF Bookstore with questions.

Michael McDuffy, Bookstore Manager
Michelle Kuhlman, Assistant Store Manager
Sm8514@bncollege.com
907-474-7348